Yes, the digital share book and the transactions that can be carried out in the share book comply with the Swedish Companies Act (ABL 2005:551).

It is the board's responsibility to keep the share register up to date. The share register must be updated as soon as allocation has taken place in an share issue or when the board has been informed that a transfer has taken place between two shareholders.

Yes, it is possible to transfer both the shareholder register and share transactions via Excel (or .csv files). However, we recommend that you enter the shareholders via our user interface which is connected to the Swedish Tax Agency so that the shareholder is entered with the last known address. The interface is both intuitive and fast, which means that the time saving is relatively small. When it comes to transactions, it is generally only larger issue rounds that are worth to transfer via Excel. If you have questions or need help with replication or validation of your share register before digitization, contact us for an unconditional discussion. Relatively often, we also find errors in the share books, which we help to correct before the entry in Invono One. In Invono One, your shareholders automatically get access to the market's best custody service, which means that they both feel respected and involved and can find answers to many of their questions themselves, which saves time for the company's representatives.

You can be any number of shareholders in an unlisted company (coupon company) and manage the share register yourself, e.g. via Invono One. It is then the board that is responsible for keeping the share register up to date. The advantage of not becoming a reconciliation company is that you check your share register yourself and maintain direct contact with your shareholders. We at Invono see it as an unlisted company profiting from "sitting in the same boat" as its shareholders. Everyone has an interest in taking the company towards the common goals set by the company. When you become a clearing house and list your share on a stock exchange, it becomes more that everyone looks at their own short-term gain by speculating on the share's future. There are of course advantages and disadvantages to both perspectives, but one must clearly act in favor of a premature IPO. The climate on the stock exchange is "unforgiving" and it costs significantly more money to be listed. If you have any questions, book an appointment for a free consultation where we will help you gain perspective on the issue.

The Act on share registers, share certificates and how to treat shares and their shareholders can be read in the Aktiebokslagen - ABL (2005:551). A brief summary means that a distinction is made between coupon companies, i.e. companies that manage their share register themselves, and public companies where the responsibility for keeping the share register is transferred to Euroclear. When you manage the share register yourself, i.e. a private company, it is the board that is responsible for ensuring that the share register is kept correctly and is updated. The board must update the share register as soon as a transaction has been decided (e.g. allocation decision in an issue) or if a shareholder has announced that his shares have been transferred to a new owner.

ABL explains what a share register must contain and form requirements for different types of shares, transactions and treatment of shareholders. We at Invono are specialists and can help you sort out the concepts and advise you regarding share types, voting value, issues and much more regarding owner administration in unlisted companies.

Summary – short answer:

A digital share register is an electronic record of a company’s shareholders and their holdings. It replaces traditional manual records and gives both the company and its shareholders real-time access to up-to-date ownership information. With Invono One, updates, transactions, and documentation are handled automatically – securely, legally compliant, and user-friendly.

Summary – why it matters:

Maintaining a correct and updated share register is a legal requirement under Swedish company law. A digital share register in Invono One makes it easy to meet these requirements while strengthening relationships with shareholders through transparency, traceability, and efficient communication.

The Digital Share Register – Functionality, Legal Framework, and Practical Benefits

Under the Swedish Companies Act (ABL 2005:551), every limited company is required to maintain a share register. In an unlisted company, this responsibility lies with the board of directors. A digital share register, such as the one provided in Invono One, modernizes and automates the entire process, offering significant advantages for both companies and shareholders.

1. What Does a Digital Share Register Contain?

A digital share register in Invono One includes:

• Names, personal identity numbers or corporate registration numbers, and contact details of shareholders

• Number and class of shares

• Dates of acquisitions and transfers

• Full transaction history

• Options to display or mask personal data when printing

• Reports that can be exported to Excel

All information is recorded automatically in chronological order, with full traceability for every change.

2. How Invono One’s Digital Share Register Works

The process is simple and requires minimal manual effort:

1. Register shareholders:

   Select private individual or company, enter the personal or organization number – the system retrieves all remaining data automatically from the Swedish Tax Agency.

2. Add an email address:

   This enables communication such as invitations to general meetings and share issues.

3. Register transactions:

   Handle share issues, transfers, set-offs, and other ownership changes directly through the transaction module.

4. Versioned history:

   Every transaction generates a new version of the share register, allowing you to easily view how the register looked on any specific date.

5. Preview shareholder views:

   See exactly how shareholders experience their holdings in the menus [My Portfolio] or [Company Investments], depending on whether they invest privately or through a company.

3. Rights and Integrity – Protecting Shareholder Privacy

Invono One protects both company and shareholder integrity:

• You can

  preview

  how an individual shareholder sees their holdings – without accessing private information about other investments

• Shareholders only see information they are entitled to

• Private sections such as

  Own Transactions

  and portfolio overviews remain confidential

This ensures compliance with GDPR and Swedish company law.

4. Integration with the Share Issue Module

Planning to conduct a share issue?

• Invite shareholders digitally

• Allow digital subscription

• Automate the entire process

• Receive built-in checks to ensure correct formalities

With the [Share Issues] module in Invono One, the process becomes faster, more accurate, and more professional – and you can even reach new investors.

5. Document Sharing Through Digital Share Accounts

Communication with shareholders can be challenging. Invono One solves this by allowing companies to:

• Share documents directly to each shareholder’s digital share account

• Provide access to annual reports, meeting minutes, share issue documentation, and more

• Maintain a complete and searchable historical archive

This strengthens transparency and simplifies long-term ownership relations.

6. Support for Indirect Ownership Through Investment Companies

Invono One also supports more complex ownership structures:

• Linking a private individual to an investment company

• Displaying portfolio companies under the menu [Company Investments]

• Granting access to CFOs, auditors, or advisors to view investments

Professional investors can therefore maintain full control, regardless of how their ownership is structured.

7. Why Use a Digital Share Register in Invono One?

Using Invono One provides:

• Full compliance with the Swedish Companies Act

• Automated handling of legal formalities

• Complete historical records

• Simplified share issues

• Professional shareholder interfaces

• GDPR-secure data processing

• Integrated shareholder communication

Invono One is designed to make ownership in unlisted companies easy, transparent, and professional – while helping the company manage its responsibilities efficiently and correctly.

Good shareholder communication fosters long-term trust and engagement. Providing transparent, easy access to investment information and updates shows respect for shareholders’ invested capital and increases the likelihood of continued support during future capital rounds.

Shareholders are not just financiers – they’re your company’s ambassadors. Invono One gives them access to advanced digital depots (CapTable+) where they can track ownership, access documentation, and stay updated. Professional communication creates loyal shareholders and reduces administrative burden.

Shareholder Communication – The Key to Long-Term Engagement

To build a shareholder base that supports your journey over time, you need more than strong financials. You need to build trust. Invono One provides companies with a legally compliant and user-friendly system for effective shareholder communication – no matter the number of investors.

1. Treat Your Shareholders as Partners

Just like it's more costly to acquire a new customer than to retain an existing one, the same applies to shareholders. They’ve invested in your vision – it’s only fair to keep them informed.

Invono One provides every shareholder with a CapTable+, a digital shareholding overview that includes:

• Personal transaction history

• Access to important documents (e.g., meeting minutes, annual reports)

• Print-ready reports and receipts

• Auto-updated contact details for better delivery

2. Share Updates Digitally – Not via Email

Emails are unreliable. They get lost, ignored, or flagged as spam. With Invono One:

• Upload monthly letters, announcements, and more directly to the investor’s portal

• Shareholders log in and retrieve documents themselves

• Notifications are sent via email

• You can track which emails are opened

No more lost information. Just smart, trackable communication.

3. Assist Less Digital Shareholders

Not every investor is tech-savvy. That’s why Invono One allows you to:

• Preview a shareholder’s portfolio

• Export transaction summaries to PDF or Excel

• Send tailored reports for tax or auditing purposes

All in a few clicks. Flexibility for all types of shareholders.

4. Digital Proxies and General Meetings

When preparing for a general meeting:

• Generate proxy documents for shareholders

• Use BankID or two-factor authentication (2FA) for e-signature

• Conduct the meeting digitally via the Simple Meetings module

• Record sealed vote results tied to the meeting

As long as your bylaws allow digital meetings (which Invono can help you update), the process is legally valid and smooth.

5. Better Communication Means Fewer Issues

Engaged shareholders:

• Ask fewer unnecessary questions

• Are more understanding of delays or strategic shifts

• Are more likely to participate in funding rounds

• Support the business long-term

Smart communication saves time and builds trust.

6. Gain Followers Before Fundraising

Via [Dealflow], you can attract future investors before launching an issue. Let them follow your company discreetly. When the time comes, you already have a warm audience.

It’s free with any subscription and a valuable tool for proactive funding strategy.

7. Bad Information > No Information

Silence creates distrust. Even small, imperfect updates are better than none. Transparency builds credibility.

Invono One makes it easy to keep your investors informed – and to build a shareholder base that truly supports your journey.