Invest in Invono's future!
Click here to join our share issue.
AGMs
Comes complete with live-voting capabilities
Our digital AGM solution
Democratically held general meetings. The advantages are many if you can conduct a digital general meeting. All shareholders get the same opportunity to attend, regardless of where in the country (or the world) you live. Attendance control and voting takes place digitally, the voter register is drawn up automatically and regardless of how many shareholders participate, the meeting is easy to conduct.
As of January 2024, it is permitted to hold fully digital general meetings. However, you need to have this written into your articles of association before you call a digital general meeting.
We also have support for so-called hybrid meetings where some of the participants are present physically and others are present via video link.
Make sure that each attendee have their appropriate role assigned as well as specifying their method for attending, as well as their actual attendance status.
Define any number of topics to vote on. For each one, you provide a headline and a detailed question, as well as specify how much time is to given for voting on a topic after the voting has begun.
Voting results are automatically calculated based on the voting power of each participant, which depends on their share in your company. We fetch this information directly from the share register.
You can also manually set the result for each participant, may they decide to provide their vote through another channel.
Questions on our AGM solution
How to Conduct a Digital Shareholders’ Meeting in Invono One
From January 1, 2024, fully digital shareholders' meetings are legally permitted in Sweden—provided the company's articles of association allow it. With Invono One, you can organize and conduct the entire meeting digitally: from invites to voting and minutes.
A digital shareholders' meeting in Invono One is a legally compliant, streamlined process for Swedish companies. From 2024, companies may conduct fully virtual meetings, assuming their articles of association explicitly allow it.
All steps—from invitation, verification, voting, to protocol handling—are managed securely within the platform.
Create meeting (type: Shareholders’ Meeting)
Upload summons, financials, motions etc.
Invite shareholders, board, auditors
Attendees verify identity (BankID/2FA), register participation (physical, digital or via proxy)
Participants vote in real-time via mobile
Results are sealed and entered into minutes
Upload and (optionally) e-sign minutes directly in Invono One
Step-by-Step Guide
1. Create the Meeting
Choose Shareholders’ Meeting as the meeting type.
Enter date, time, and location or video link.
Upload attachments like summons, annual reports, audit reports, and proposals.
2. Invite Participants
Send meeting invites to:
Registered shareholders
Board members
Auditor(s)
Any additional guests
Participants access the meeting via a secure landing page (no login required).
3. Registration and Authorization
Attendees indicate how they will attend:
Physically
Digitally
By proxy (requires signed authorization)
Up to 2 assistants may be registered per shareholder.
Proxies must be authorized by a company’s signatory.
4. Identification & Attendance Check
30 minutes before the meeting, identity verification opens.
Participants use BankID or 2FA.
They may attend the video meeting (Zoom/Teams) while voting via mobile.
The administrator confirms attendance status.
5. Real-Time Voting
Admin starts each motion individually.
Participants cast their votes digitally.
Results are sealed and securely stored.
Manual vote input available for technical issues.
6. Meeting Closure & Minutes
Voting results are entered into the meeting minutes.
Upload the signed PDF under
Protocols.
Optionally e-sign directly in Invono One.
Advantages of Using Invono One
Feature | Benefit |
📱 Multi-device access | Join via email link on mobile, tablet or desktop |
🗃️ Full documentation | All meeting materials in one place |
🗳️ Secure digital voting | Real-time with digital ID |
🔐 BankID / 2FA support | Legal identity verification |
✍️ E-signing | Optional built-in signature workflows |
📂 Proxy support | Digital handling of authorizations |
🔎 Transparent history | Traceable attendance and votes |
Legal Reminders
Ensure your articles of association permit digital AGMs.
Validate proxies and attendance lists before the meeting.
Practice with a test meeting to familiarize the team with Invono One.
Need help updating your articles or setting up your first digital AGM? Contact Invono.
Annual General Meetings are part of our larger Meetings solution.
Sign up for free and discover the value in using a simple, yet powerful tool for digitalizing your meetings.